The Disclosure and Barring Service (DBS) plays a critical role in ensuring workplace safety and trustworthiness, particularly in sensitive roles. Among the available options, Basic and Standard DBS checks are two widely used levels of vetting. This article provides a detailed overview of these checks, where and how to apply for them, the necessary supporting documents, and essential tips to safeguard yourself from fraud during the process.
What Are Basic and Standard DBS Checks?
Basic DBS Check
A Basic DBS check is the most straightforward form of background screening. It discloses any unspent convictions or conditional cautions held by the applicant. This check is open to anyone, including individuals applying for roles or needing personal assurance, and is suitable for jobs that do not involve working directly with vulnerable groups.
Standard DBS Check
The Standard DBS check offers a more detailed examination. It reveals spent and unspent convictions, cautions, reprimands, and warnings from the Police National Computer (PNC). This check is typically requested by employers for positions of greater trust, such as those in legal services, healthcare, and finance.
Where to Apply for Basic and Standard DBS Checks
Basic DBS Check
You can apply for a Basic DBS check directly through the Disclosure and Barring Service or a government-approved third-party provider. Some popular portals include the UK government’s DBS service or accredited private companies authorized to handle DBS applications.
Standard DBS Check
A Standard DBS check cannot be requested by an individual. Instead, it must be applied for by an employer or an authorized organization on behalf of the candidate. Employers typically initiate this process during recruitment, particularly for roles that demand a higher level of scrutiny.
How to Apply
Basic DBS Check
- Visit the Official Portal: Access the government website or a registered DBS provider.
- Complete the Application Form: Provide personal details such as your full name, address history for the last five years, and contact information.
- Pay the Fee: The standard fee for a Basic DBS check is approximately £18, though third-party providers may charge additional administrative fees.
- Identity Verification: Submit digital or scanned copies of your identification documents for verification.
Standard DBS Check
- Employer Initiation: The employer or recruiting organization completes the DBS application form on behalf of the candidate.
- Provide Supporting Information: Candidates must supply accurate personal details and supporting documents for identity verification.
- Submit to DBS: The employer forwards the application to DBS for processing, along with the necessary fee.
- Receive Certificate: Upon completion, a certificate is sent to the applicant and employer, detailing any criminal records.
Supporting Documents for DBS Checks
Applicants must present valid documents to verify their identity and address. These typically fall into three categories:
Proof of Identity:
- Passport
- Driving license (photocard)
- Birth certificate
Proof of Address:
- Utility bill (dated within the last three months)
- Bank statement
- Council tax statement
Additional Documents:
- National Insurance number
- Marriage certificate (if applicable)
Providing accurate and legitimate documents is crucial for the smooth processing of your application.
How to Stay Safe from Fraud During DBS Applications
Unfortunately, fraud can occur in any process involving personal and sensitive information. Here are some actionable tips to avoid falling victim to scams:
Use Official Channels:
Always apply through the official DBS website or authorized third-party providers. Avoid using unverified or suspicious links for applications.
Verify Employers:
Ensure that the organization requesting a Standard DBS check is legitimate. Fraudulent employers may exploit the process to collect sensitive data.
Protect Personal Information:
Never share personal information or identification documents via unsecured methods, such as email or public file-sharing platforms.
Check Fees:
A Basic DBS check costs £18 when applied directly through the government. Be cautious of providers charging exorbitant fees without clear justification.
Look for Accreditation:
Verify that any third-party provider is officially registered with the DBS. Accredited providers will display their registration details prominently on their website.
Beware of Fake Certificates:
Ensure that the certificate you receive is authentic. Fake certificates often have formatting errors, incorrect fonts, or missing security features.
Report Suspicious Activity:
If you suspect fraud, report the activity to DBS or Action Fraud (the UK’s national fraud reporting service).
Both Basic and Standard DBS checks are vital tools for ensuring safety and trust in professional environments. While the Basic check is accessible to individuals for roles requiring general trustworthiness, the Standard check offers deeper insights into a candidate’s criminal history, making it indispensable for positions of greater responsibility. By following the correct application process, providing accurate supporting documents, and being vigilant against fraud, you can ensure a smooth and secure DBS check experience.
By understanding the distinctions and requirements of these checks, applicants and employers alike can foster safer workplaces and make informed decisions.